Humble and Driven Culture + High Impact + Autonomy + Stability + Small but Growing OrganizationThis Jobot Job is hosted by: Dominique DeMarco
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Salary: $50,000 - $62,000 per year
A bit about us:We are an independently owned, authorized distributor and service center for a globally recognized fluid system products brand, serving customers across Louisiana and portions of Mississippi. Our parent company is a privately held global manufacturer headquartered in the Midwest. We support industries including oil & gas, refining, chemical, midstream, power, and transportation — providing fluid system products, assemblies, technical training, and field services. We operate with the autonomy of a small business and the backing of a world-class brand, and we’re proud of the culture and team we’ve built in the industrial heartland of the Gulf Coast.
Why join us?- Autonomy with support: You’ll own your work end-to-end, with the backing of an established team and a globally trusted brand behind you
- Variety every day: No two days look the same — from coordinating executive presentations to leading the social committee, you’re at the center of it all
- High-visibility role: You’ll work directly with the President and senior leadership team, giving you exposure and influence that most admin roles don’t offer
- Stable, values-driven company: Privately held parent company with a long-standing reputation for quality and integrity in a critical industry
- People-first culture: A team that genuinely invests in its people — your contributions are seen, valued, and recognized
- Baton Rouge-based: In-office, rooted in the community, with a team that takes pride in what they do and who they work with
Job DetailsWe are seeking a polished, proactive Administrative Assistant to support our leadership team and broader organization. This role is the connective tissue of our office — keeping people organized, events running smoothly, and communications sharp. The right person is highly organized, a strong writer, comfortable on their feet, and takes pride in doing whatever it takes to keep the business moving.
What You’ll Do
- Support the President and senior leadership team with scheduling, communications, and presentation preparation
- Coordinate and execute quarterly town hall meetings, including compiling and polishing slides using the company’s existing template
- Plan and execute company events, sales meetings, customer visits, lunches, and catering logistics
- Lead the associate-driven social committee
- Draft companywide emails and other internal communications on behalf of leadership
- Make announcements and present information during company meetings
- Provide administrative support across multiple departments (Quality, Sales, Marketing, Accounting, Operations, Training, Warehouse)
- Handle quality support tasks: document revisions, record review, basic reporting, and tracking overdue quality items
- Assist with sales support: meeting prep, customer training coordination, and on-call program scheduling
- Manage general office functions: greeting guests, phones, supplies, minor IT troubleshooting, and offsite errands
What We’re Looking For
- 3+ years of administrative support experience to mid- or senior-level management
- Advanced proficiency in Microsoft Office, especially Word, PowerPoint, Outlook, and Teams
- Excellent written and verbal communication skills — able to draft polished, professional communications
- Comfortable presenting in front of groups and making live announcements
- Highly organized with exceptional follow-up and attention to detail
- Proactive, resourceful, and tech-savvy — comfortable researching and problem-solving independently
- Professional, discreet, and adaptable — able to handle confidential matters with sound judgment
- Must be comfortable with all responsibilities of the role, including ordering meals and hands-on logistics
- Industrial industry experience preferred; strong transferable experience from other industries welcome
- High school diploma or GED required; bachelor’s degree in business administration or related field a plus
Interested in hearing more? Easy Apply now by clicking the "Apply" button.
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